How Much Should I Expect to Pay for Catering? A 2024 Guide
Whether you’re planning an office lunch, wedding, corporate event, or private party, catering is a key element that can make or break the experience. But how much should you expect to pay for catering?
The answer depends on several factors, including the type of food, number of guests, service style, and location. In this guide, we’ll break down catering costs so you can plan your budget effectively while ensuring a high-quality dining experience.
1. What Affects the Cost of Catering?
Several factors determine how much you’ll pay for catering. Here are the most important ones:
📌 Type of Catering Service
The type of catering you choose impacts the price significantly:
Buffet Catering: £10 - £25 per person
Plated (Sit-Down) Catering: £30 - £80 per person
Canapé & Finger Food Catering: £8 - £20 per person
Corporate Catering (Office Lunches, Breakfast Meetings): £5 - £15 per person
BBQ & Outdoor Catering: £15 - £40 per person
Wedding Catering: £40 - £150 per person
💡 Pro Tip: Buffet-style catering is often the most cost-effective option, while plated service is usually more expensive due to higher staff requirements.
📌 Number of Guests
Catering costs are typically priced per person, so the more guests you have, the higher the total cost. However, many caterers offer discounts for large events (100+ guests).
📌 Menu Choices & Ingredients
Simple menus (sandwiches, salads, pasta) are cheaper.
Premium menus (steak, seafood, gourmet dishes) cost more.
Vegan & organic options may have slightly higher costs due to premium ingredients.
📌 Location & Delivery
Catering costs can vary by region. If you need delivery in busy city areas like BS1 – BS8 in Bristol, some caterers may charge an additional delivery fee.
2. Catering Prices Based on Event Type
🎉 Private Party Catering Costs
For birthdays, anniversaries, or casual get-togethers, expect to pay:
✔ Finger food & platters: £8 - £15 per person
✔ Full buffet: £12 - £30 per person
✔ BBQ catering: £15 - £40 per person
💡 Tip: A buffet-style menu is often the best value for private events.
🏢 Office Lunch & Corporate Catering Costs
For office meetings, business events, and team lunches:
✔ Sandwich platters: £5 - £10 per person
✔ Hot food options: £10 - £20 per person
✔ Full-service catering: £20 - £50 per person
💡 Tip: If you have recurring catering needs, many caterers offer subscription packages or discounts for regular orders.
👰 Wedding Catering Costs
Weddings require a higher budget due to the multiple courses, drinks, and staffing needs:
✔ Buffet: £30 - £60 per person
✔ Plated meal: £40 - £150 per person
✔ Canapés: £10 - £25 per person
💡 Tip: Choosing seasonal ingredients can help reduce costs while supporting local farms.
🌿 Sustainable & Plant-Based Catering Costs
Eco-conscious and plant-based catering is growing in popularity. Here’s what to expect:
✔ Vegan buffet: £15 - £40 per person
✔ Fully organic catering: £20 - £50 per person
💡 Tip: Sustainable catering helps reduce waste and supports local ethical food sources.
3. Hidden Catering Costs to Watch Out For
When budgeting for catering, don’t forget to consider extra costs:
✔ Staffing Fees: Waiters, bartenders, and chefs may cost £15 - £50 per hour.
✔ Equipment Rental: Some caterers charge for tables, cutlery, or serving stations.
✔ Service Fees: Delivery charges may apply, especially in busy city areas like BS1 – BS8.
✔ Waste Disposal Fees: Some eco-friendly caterers offer waste disposal services at an extra cost.
💡 Tip: Always ask for a full quote upfront to avoid unexpected fees.
4. How to Save Money on Catering
Here are a few strategies to keep costs down without compromising quality:
✔ Choose a Buffet Over Plated Service – Reduces staffing costs.
✔ Order Seasonal & Locally Sourced Ingredients – Fresher and often cheaper.
✔ Opt for Finger Food & Canapés – Great for casual events at a lower price.
✔ Reduce Meat Dishes – Vegetarian menus are often more budget-friendly.
✔ Compare Multiple Caterers – Get quotes from at least 3 different suppliers.
5. Why Choose Double Puc for Affordable & Sustainable Catering?
At Double Puc, we believe you don’t have to choose between quality, affordability, and sustainability. Our catering services offer the best of all three.
✔ Locally Sourced Ingredients
We work with trusted local suppliers to bring you the freshest and most sustainable food options.
✔ Eco-Friendly Packaging
We use recyclable and compostable packaging to reduce waste and support green initiatives.
✔ Convenient Delivery in BS1 – BS8
Need a caterer near me for an office lunch, corporate meeting, or private event? We deliver across central Bristol with reliable and on-time service.
✔ Customizable Menus
Whether you need a vegan buffet, ethically sourced meats, or tailored dietary options, we create bespoke menus for every occasion.
🌍 Looking for a sustainable caterer in Bristol? Choose a caterer that values local ingredients, ethical sourcing, and waste reduction. Your event (and the planet) will thank you!
📍 We deliver in BS1 – BS8.
📞 Get in touch today to book your next eco-friendly catering experience!
Final Thoughts: How Much Should You Budget for Catering?
Catering costs vary based on menu, service style, and guest count, but you can expect to pay:
💰 Small events: £5 - £25 per person
💰 Corporate catering: £10 - £30 per person
💰 Weddings & premium catering: £40 - £150 per person
By choosing a sustainable caterer like Double Puc, you not only get fresh, high-quality food but also support eco-friendly initiatives.
📞 Ready to book catering in Bristol? Contact Double Puc today!